The Life Church
Help Guide

Systems & IT · The Life Church

Check-In Station Setup

Setup & troubleshooting quick reference for volunteers and staff.

1
Event Setup
  1. 1 Power on the printer and tablet. Ensure the green light is on for the printer.
  2. 2 On the tablet, open Microsoft Edge — it will load the Check-In Hub (checkin.thelifechurch.com).
  3. 3 Choose your applicable location.
  4. 4 Select the appropriate event(s) for today's service.
  5. 5 Search for a person to verify the event(s) show up as expected.
Test Print  ·  If Needed
If the printers were just set up, search for any name and run a test print to confirm labels print correctly. Skip this if the station is already printing fine.
2
Troubleshooting
Printer Stopped Printing

Likely out of paper or disconnected. Confirm settings, then clear the queue.

Reload Paper
  1. 1 Reload the paper roll and close the lid.
  2. 2 Press the Feed button to seat the paper, then press Cut to trim it.
  3. 3 If the printer ran out mid-print, clear or resume the queue below.
Clear or Resume Print Queue
  1. 1 Go to Settings › Printers and Scanners.
  2. 2 Click the Printer › Manage › Open Print Queue.
  3. 3 To clear stuck jobs: Printer › Clear All Documents. To pick back up after a reload: Printer › Resume Printing.
Reprint a Tag
  1. 1 To reprint a label that didn't come out, switch to Attended Mode: press Shift then asterisk (*) to open the prompt, then enter the password from your Team Lead.
  2. 2 Search for the person and reprint their tag.

Search Results Aren't Showing Anyone

No one comes up when you search a name.

  1. 1 Go back to the Check-In Hub and re-select your location, check-in type, and event — a stale selection is the most common cause.
  2. 2 If names still don't appear, open the event in Ministry Platform and confirm check-in is enabled.
  3. 3 Check that the early and late check-in windows are wide enough to cover when people are actually checking in.
About the Check-In Windows
These windows are set in minutes before and after the event start. If early check-in is only 15 minutes but you're checking someone in an hour before the event, they won't show up yet. Likewise, if late check-in is 15 minutes and it's been 45 minutes since the event started, they'll have dropped off the list. Widen the windows in MP to match your real check-in time.

Still Not Working?
If the printer still won't print after clearing the queue, Reconfigure the Printer using the full setup steps at the bottom of this page.
Reconfigure Printer  ·  Setup & Drivers

Use this when the printer still won't print after the troubleshooting steps above, or when setting up a station from scratch.

Delete & Re-Add the Printer
  1. 1 Go to Settings › Printers and Scanners, click the printer, then click Remove to delete it completely.
  2. 2 Connect the printer to the tablet and turn both on, then let Windows re-detect it (or click Add a printer).

Set the Paper Size
  1. 1 Go to Settings › Devices and Printers.
  2. 2 Click on the printer, then click Manage › Printer Properties.
  3. 3 Click Printing Preferences (bottom left) and set paper sizes as below, then click Apply and OK.
Required Paper Size Settings
Paper Size2.4
Width2.4
Length3.00
  1. 4 Select the Advanced tab › Printer Defaults.
  2. 5 Repeat the paper size settings from Step 3.

Install the Driver (if missing)

If the printer shows an "Unable to Find Driver" error:

  1. 1 Connect the printer to the tablet via USB cable.
  2. 2 Download the driver at support.brother.com — search Brother QL-810W Driver.
  3. 3 Select your OS (likely Windows 11 but usually auto-detected), click OK › Printer Driver.
  4. 4 Agree to the EULA and complete the download.